1400 NORTHUMBERLAND STREET, AYR, ONTARIO NOB 1E0
(519) 632-7413 1-800-265-8792 fax: (519) 632-8908
125th ANNUAL AND SPECIAL GENERAL MEETING
TAKE NOTICE that an Annual and Special General Meeting of the Members of Ayr Farmers Mutual Insurance Company will be held at the head office of Ayr Farmers Mutual Insurance Company, 1400 Northumberland Street, Ayr, Ontario on the 1st day of March, 2019 at the hour of 2:00 p.m. for the purposes of:
- To receive, consider and approve the annual statements for the year ending December 31st, 2018;
- To appoint auditors for 2019;
- To approve the amendment to article 20(e) of Bylaw #5 passed by the Directors on December 12, 2018, which formally establishes a Nomination Committee and procedures for the Nomination Committee, in considering candidates for election, which will come into effect after approval of the Members at the March 1, 2019 Meeting. Thereafter, persons seeking election will need to file notice with the Corporation at least 90 days in advance of the meeting at which directors are to be elected. The full text of the amendment will be provided on request;
- To elect two directors for a three (3) year term. The members will be asked to elect two Directors for a period of three years, the retiring directors being Gerry Pullin and Brian Sayles. Both are eligible for re-election.
By order of the Board of Directors, dated at Ayr, Ontario, this 12th day of December 2018.
Dave Paterson, BBA Corporate Secretary
The annual statement will be made available on the website of Ayr Farmers Mutual no later than 21 days prior to the Annual and Special General Meeting. A member may obtain a copy of the annual statement by sending a written request to the head office at least 14 days prior to the Annual and Special General Meeting.
Any person wishing to seek election or re-election as a Director must file their intention to stand for election, in writing, with the Corporate Secretary before 12:00 noon, at least forty five (45) days in advance of the Annual and Special General Meeting. Forms are available from the Corporate Secretary at the Head Office during regular business hours. For more information on becoming a Director, please refer to the Become a Director page.
(519) 632-7413 1-800-265-8792 fax: (519) 632-8908
MINUTES OF THE 124th ANNUAL MEETING
Friday, March 2nd, 2018
Held at the Ayr Farmers Mutual Head Office, 1400 Northumberland Street, Ayr, Ontario
It was duly MOVED, SECONDED and CARRIED that Brian Sayles be declared elected as Chair for this meeting.
The Chair called the meeting to order at 2:04 p.m.
As there was a quorum present, the Chair declared the meeting properly called and properly constituted for the transaction of business.
To support the Board’s focus on governance and their desire to hold an effective and informative Annual General Meeting, Mr. Sayles informed the members that Ross Weber from Madorin, Snyder LLP will act as Parliamentarian for today’s meeting.
The Chair called on Corporate Secretary Dave Paterson to explain that; for the purpose of today’s meeting we would be referring to, and will be governed by, ‘Roberts Rules of Order’. Mr. Paterson then outlined the assembly rules.
Mr. Paterson read the notice of meeting that appeared in the Ayr News on January 3rd, 2018 and January 10th, 2018, and as made available on the Ayr Farmers Mutual website.
The Chair asked for a motion to have the minutes accepted as recorded and as made available on the Ayr Farmers Mutual website.
It was duly MOVED, SECONDED and CARRIED that the minutes of the 123rd Annual Meeting of the corporation be accepted as recorded and as made available on the Ayr Farmers Mutual website.
Mr. Sayles provided the members with a report from the Board which highlighted the Company’s completion of 124 years in business, and the ways that the Company will celebrate their 125th anniversary, recognizing the communities that it serves. Mr. Sayles assured the membership that the Board continues to meet their key responsibilities, and is keeping an eye into the future to ensure there are sufficient reserves for changing times and long term financial stability.
Mr. Sayles asked if there were any questions on the Board report. There were none.
The Chair called upon President & CEO Jeff Whiting to provide the members with the management report.
The Chair called on Treasurer Dave Paterson to present the Financial Report.
Mr. Paterson provided the members with an update on the financial position and statement of comprehensive income of the organization.
It was duly MOVED, SECONDED and CARRIED that the Treasurer’s Report be accepted as presented to the membership.
The Chair requested a motion for the appointment of the auditor, Graham Mathew Professional Corporation of Cambridge, Ontario.
It was duly MOVED, SECONDED and CARRIED that the firm of Graham Mathew Professional Corporation, chartered accountants of Cambridge, Ontario, be appointed as auditors for the year 2018.
The Chair called upon Corporate Secretary Dave Paterson to read the proposed amendment to article 20(e) of Bylaw #5 passed by the Directors on April 11, 2017, to be approved by the membership, stating that no person shall seek election to fill a vacancy on the Board under section 27 if he or she seeks election to a three (3) year term.
It was duly MOVED, SECONDED and CARRIED that the amendment to Bylaw #5 be accepted as presented to the membership.
Corporate Secretary Dave Paterson was then asked to read the nomination forms that had been received in the prescribed time frame; those being from Cathy Formica and Jason Vernooy for a three year term.
The Chair called upon Nominating Committee Chair Gerry Pullin to provide the Nominating Committee Report.
As the nominations had been filed within the prescribed time frame, the Corporate Secretary declared Cathy Formica and Jason Vernooy acclaimed to the Board of Directors for a three year term.
Mrs. Formica and Mr. Vernooy addressed the membership.
The Chair asked if there were any further questions to come before the meeting.
As there were no further comments or questions, Mr. Sayles thanked everyone for attending and requested a motion to adjourn the meeting.
It was duly MOVED, SECONDED and CARRIED that the meeting stands adjourned at 2:58 p.m.